Coordinator - Advertising Operations

Pensacola, Florida, United States | Ad Operations | Full-time

Apply by: May 28, 2021

BioNews Employee Value Proposition
Be part of a special organization whose passion and culture are all about its patients. Contribute to helping our patient communities have a better quality of life. Learn about healthcare. Learn about rare diseases. Learn about publishing. Learn about research. Grow personally and professionally through direct engagement in how we deliver our services. Bring your passion to advocate for those living with rare diseases. Help spread awareness about the daily challenges that most will never have to face. We “live our culture”. Join us and make a difference. We are very proud of the fact that we employ actual rare disease patients who contribute to our business.

Who is BioNews
BioNews Services is a leading online health, science, publication, and research company that exists for one purpose: to serve the patient living with a rare disease. We do this by connecting them with current, trusted, and relevant news and information. This content is delivered regularly and provided by actual patients as well as professional journalists, writers, editors, scientists, and experienced media executives.  Our end customers are truly patients living with rare diseases. 

Our  Company Culture: 
BioNews has a professionally led culture that is based on our foundation to support individuals affected by rare diseases. This means we operate as a professional organization that includes a real-life Vision, Mission, and Values. We treat our associates as professional individuals. In a professional environment, we understand and believe our actions are better when done professionally through processes that include communications,  strategic planning, business planning, organization development, leadership development, learning and development, performance management, and other human resources processes. We practice consultative management and value collaboration and firmly believe that "none of us is as good as all of us.  

BioNews Vision
To empower, inspire, and champion the patient voice as the preeminent resource that serves to engage, inform, and connect the global rare disease community.

BioNews Purpose
We connect rare disease communities by providing a unified and distinctive space to engage, educate, and empower those affected by rare diseases to help improve patient health and quality of life.

Values: R.A.R.E.


Characteristics of people we’d like to be part of our team
Passionate about our culture. Engaging. Flexible. Interested in learning. Wants to be part of a growing, learning organization. 

Job Opening Details:

Location - Pensacola, Florida strongly preferred

The Advertising Operations Coordinator reports to the Ad Ops Manager and works closely with our Business Development, Account Management, Digital Marketing, and Multimedia teams to provide outstanding customer experiences and deliver in full on contractual commitments.  The position is an entry level role based in Pensacola, FL, and is responsible for the day to day management of advertiser reporting and contract entry.  The ideal candidate will bring experience with MS excel, exceptional organizational and project management skills, and an understanding of digital media operations and reporting.

Position responsibilities include:

  • Establish and maintain centralized repository of vendor reporting logins.
  • Weekly ingestion of delivery metrics from all first, third, and fourth party data sources.
  • Standardization of reporting formats to aggregate and scale capabilities.
  • Distribution of weekly advertiser pacing reports to internal partners, providing recommendations for campaign optimization.
  • Troubleshooting Issues related to campaign delivery and reporting.
  • Establish and maintain centralized repository of advertiser contracts.
  • Providing inventory availability, collaborating with internal partners to ensure effective display product sell-through.
  • Recommending/Implementing product enhancements for improvements that meet internal/external viewability thresholds.
  • Recommending process efficiencies with enhancements to internal workflow.

This position requires self-motivation, high problem solving and strategic thinking, enthusiasm, flexibility, leadership, and the ability to communicate clearly and effectively. This role also requires an analytical and logical thinker with the conviction to meet problems head-on and solve them creatively, accurately, and quickly. 

Preferred Skills and Experience:

  • Proficient with Microsoft Office Suite (Excel Pivot Tables, VLOOKUP, Index/Match).
  • Pensacola, FL location at headquarters.
  • Experience in gathering reports from different sources.
  • Experience in data entry with meticulous detail.
  • Experience interacting with customers, prospects, agencies, analysts and staff in high profile, business critical situations.
  • Ability to multi-task and manage multiple simultaneous projects.
  • Strong technical, analytical, and problem-solving skills.
  • Strong interpersonal and relationship building skills.
  • Excellent communication and presentation skills, both oral and written.
  • Proactive, with incredible attention to detail.
  • Ability to write clear documentation on all aspects of ad operations.
  • Enjoy an ever-changing landscape with optimism and positivity.
  • Hands on experience with Google Ad Manager (DFP) as well as with third party ad servers (DCM, Sizmek, Flashtalking, etc.) and ad-verification vendors (Integral Ad Science, DoubleVerify, MOAT, etc.) helpful.
  • Experience with G Suite a plus.
  • Must have unrestricted work authorization to work in the United States.
  • Must be 18 years or older.